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Bereavement Leave

Procedure Memoranda
Reference Vi-13, Short Term Leave


Full-time and part-time regular exempt and non-exempt employees may request time off work for bereavement leave due to the death of an immediate family member. A maximum of five days of leave for any one death may be granted, not to exceed 12 days in a fiscal year. Bereavement leave days do not have to be taken consecutively.  The Vice President reserves the right to request written verification of leave upon granting of leave. The length of paid bereavement leave will vary depending on the circumstances, and the appropriate Dean, Vice President or Associate Vice President, must approve the employee's request. Request must be submitted through UKG and approved by the employee's supervisor.

The term "immediate family" is defined as the employee's father, mother, stepparent, grandfather, grandmother, grandchild, spouse, child, stepchild, brother, sister, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law and any other relative living in the household of the employee.

In addition, approved time off without pay may be granted for a period of up to a maximum of three days for the death of an aunt, uncle, first cousin, niece, or nephew. The length of the leave will vary depending on the circumstances. With the approval of the employee's supervisor, an employee may utilize accrued annual leave instead of leave without pay.

Bereavement leave may also be granted for attendance at the funeral services for a co-worker at the College where there has been a personal friendship, and is subject to the supervisor's determination t ha the absence will not create an interruption in the essential workflow.

HR contact: Julie Nohrenberg, 531-622-2232